Settings

Mail signatures

Grommunio Web allows users to manage multiple email signatures, with the flexibility to set different signatures for new messages, as well as for replies and forwarded emails.

Setting Up a Signature to create or modify an email signature in Grommunio Web, follow these steps:

  1. Open Settings from the top right menu.

  2. Navigate to the Mail section.

  3. Scroll to Signatures and click New to create a new signature.

  4. Enter a custom signature name for easy identification.

  5. Compose your signature using plain text, formatted text, or HTML.

Signature templating

Grommunio Web supports dynamic signature attributes, which automatically insert information from your user profile into your signature. These attributes correspond to account details configured on the server, such as your name, phone number, company, and job title.

Important: The availability of attributes depends on your organization's server configuration. If you require additional attributes or changes to the available ones, please contact your system administrator.

How It Works: Attributes are enclosed in curly brackets with a percentage sign, e.g., {%attribute}. When composing an email, Grommunio Web will replace these placeholders with your actual user information. If an attribute is not configured in your profile, it will not appear in the signature.

Signature Placeholders

The following general attributes can be used in email signatures:

  • {%firstname} – First name

  • {%initials} – Initials

  • {%lastname} – Last name

  • {%displayname} – Full display name

  • {%title} – Job title

  • {%company} – Company name

  • {%department} – Department

  • {%office} – Office location

  • {%assistant} – Name of the assistant

  • {%phone} – Primary phone number

  • {%primary_email} – Primary email address

  • {%address} – Street address

  • {%city} – City

  • {%state} – State/Region

  • {%zipcode} – ZIP/Postal code

  • {%country} – Country

  • {%phone_business} – Primary business phone number

  • {%phone_business2} – Secondary business phone number

  • {%phone_fax} – Fax number

  • {%phone_assistant} – Assistant's phone number

  • {%phone_home} – Primary home phone number

  • {%phone_home2} – Secondary home phone number

  • {%phone_mobile} – Mobile phone number

  • {%phone_pager} – Pager number