Meet

The Meet feature integrates grommunio Meet into grommunio Web and enables browser-based video conferences using generated or custom meeting URLs.

Enabling the Meet Plugin

To activate the Meet feature:

1. Log in to grommunio Web.
2. Navigate to Settings.
3. Open the Plugins section.
4. Enable the plugin by selecting the Meet checkbox.
5. Click Apply to save the configuration.
6. Reload the grommunio Web interface.

After the reload, the Meet functionality becomes available to the user.

Once enabled, a new Meet entry appears in the Shortcut Bar of the grommunio Web interface.

Meet Tab Functionality

Clicking the Meet entry in the Shortcut Bar opens the Meet tab.

The Meet tab provides the following functionality:

Custom Meeting Creation

• Users can enter a custom keyword to create a meeting room.

• The keyword is appended to the Meet base URL to form a unique meeting link:

  https://mail.domain/meet/<keyword>

• The generated link can be shared with meeting participants.

Recent Meetings List

The Meet tab also provides a list of recent meetings.

This list contains meetings that were previously joined or created by the user.

Recent meetings enable:

• Fast re-entry into recurring or frequently used meeting rooms
• Reuse of existing meeting links without creating a new keyword

Entries in the meetings list can be deleted manually by the user.

• Deleting an entry removes it from the list only
• The underlying meeting URL remains valid and can still be accessed if shared externally

Adding a Meet Link to an Appointment or Meeting

Meet links can also be created directly from the calendar.

1. Create a new Appointment or Meeting.
2. Click Add Meeting.
3. grommunio Web automatically generates a Meet link.
4. The link is inserted into:
   • The Location field
   • The Notes field

This allows invited participants to join the meeting with a single click.

Note

When a calendar entry contains an existing meeting link, the Join webmeeting option becomes available. Selecting this option allows direct access to the associated online meeting without the need to manually copy or enter the link.